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Frequently Asked Questions

Delegates

All conferences and training programmes have 'Early Bird' booking discounts for registrations booked in advance of the event.

If you would like to send 2 or more delegates, call +971 4 335 2483 or email a.watts@informa.com

Online registrations entitled to discounts will be confirmed by email upon receipt of your booking.

Informa has negotiated special delegate rates for you at selected hotels. We highly recommend you secure your room reservation at the earliest to avoid last minute inconvenience. We are more than happy to help you with this, please contact the Hospitality Desk for required assistance on:

Email: hospitality@informa.com
Tel: +971(0) 4407 2693

Delegates requiring visas should contact the hotel directly as soon as possible. Visas for non-GCC nationals may take several weeks to process, so avoid delay by ensuring your booking is confirmed by registering today. Informa accepts no responsibility for denials or delays in the processing of visas.

Registrations cancelled more than 15 days before the event are subject to a US$ 250 administration charge. Registration fees for registrations cancelled between 14-8 days before the event are subject to 25% cancellation fee.Registrations cancelled 7 days or less before event must be paid in full. This cancellation policy also applies if you fail to attend the event. If you are unable to attend, a substitute delegate will be welcome in your place.

Event brochures are available to download on the event website. Alternatively you can email a.watts@informa.com with the name of the event

If you are receiving multiple mailings, have updated contact information, or would like to be added or removed from our database, contact Jereme Emnace by email at Jereme.Emnace@informa.com or by phone at +971 (0) 4 4072589.

Please keep in mind that amendments, removals, and additions can take up to six weeks to complete as brochures and letters may already be in the mail.

You may also send correspondence to:

Jereme Emnace
Project Manager-Data
P O Box 9428
Dubai, UAE

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Conference Speakers

We are always looking for new industry leaders to join our speaker faculty to deliver presentations, lead panel discussions and moderate sessions or roundtables. If you are interested in being considered as a speaker please email content-mea@informa.com

The benefits to being a speaker include:

  • Direct access to peers and new business contacts: Speaking at our events gives you complimentary registration, to all elements of the conference you are speaking at
  • Personal and corporate exposure: Taking part at our conferences positions your name and company at the forefront of the industry, through our extensive pre-event and on-site marketing and branding campaign
  • Thought leadership: Participating offers you the chance to influence your peers and industry colleagues, and be seen as a driver of innovation and change within your market

There are four different session formats. They are:

  • Presentations – 30 - 45 minutes: Presentations are speeches (usually accompanied by Powerpoint slides) that include examples, are issue-oriented, and contain both practical and theoretical information.
  • Panel Discussions - 45 minutes: Panels take many different viewpoints on a topic or issue and combine them in one venue. Debate among panelists is welcome in this format and audience participation should be accounted for. Issues should be presented and placed in their proper historical context with an eye towards its future resolution.
  • Roundtables - 45 minutes: Roundtables are small peer discussion groups limited to up to 35 people. When you choose to moderate a roundtable, you must facilitate conversation and keep the flow of discussion moving. Do not lecture or dictate. Constructive controversy and debate are welcome in roundtables. Topics that are open-ended in nature and promote an exchange of ideas generally work best in this format.
  • Workshops - 2 hours – 5 days: Workshops are meetings for intensive discussion with an emphasis on problem-solving. Interactive discussion, exchange of ideas, demonstration of methods of practical application of skills and principles is actively encouraged.

Based on our Mission, Vision and Values, we expect honesty in our internal and external relationships.

We offer the following tips to all our speakers. Whether you are an experienced or novice speaker in the Middle East region, we ask that you take the time to read the following guidelines and hope they will be of assistance.

Write your abstract so that it is easily understood. Get to your point as quickly as possible. What is the presentation about? Why is this interesting? How is this important to our delegates? What will delegates get out of the session? Concise language goes a long way towards achieving this goal. Use of conventional writing standards such as topic and supporting sentences also help. Please write in third person present tense. For example, "This lecture focuses on 3D graphics." Not, "I want to talk about 3D graphics." Ensure that your PowerPoint can be deciphered from the back of the room, highlighting the salient points with an effective use of colour.

TIME-KEEPING IS THE KEY TO A SUCCESSFUL CONFERENCE

Conversely please ensure you fill the time allocated. The best speakers finish on time, leaving the audience wanting more. There is no leeway in most conference schedules to allow for over-running, and audiences get restless and tired if they don't get their Question and Answer sessions or if they lose part of their breaks because of over-running. The first speaker in each session needs to set the standard on delivery and time-keeping, and the others will be more likely to follow his/her lead. As soon as one speaker breaks this pattern, all the others feel they can. Put yourself in the position of the last speaker; if everyone over-runs, he or she may have to be omitted by the Chair. All speakers must time their speeches carefully while using their visuals. Skilled speakers are always meticulous about this. Trim the speech to fit the visuals while practising; such trimming will not be possible once you are on your feet.

Be selective – remember that the majority of the audience will be from the Middle East region. It is therefore prudent to assume that images of nudity or alcohol will cause offence. Too many images confuse, rather than illuminate. If you find your visuals duplicating that of a former speaker, leave them out. Also, do not use colour schemes, small text or packed graphics which will be impossible to see from the back of the conference hall.

Audience: remember who you are speaking to. Tailor your presentation to meet their interests and don't be afraid to invite feedback and questions during your presentation. It is always better to clarify a point than cause confusion or offence. For a large percentage of the audience, English is not the mother tongue. Speaking fast in order to say more is not advisable. The audience will find it difficult to hear and absorb the text. Please note we are ALWAYS here to help you.

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